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List of Expense Management Software

What is Expense Management Software?

Expense management is a process where the employees or the owner of an organization accounts for the expenses. A complete guide for expense management software implementation can be found with our professionals. Expenses are inevitable, and it is important to have control over them rather than...  Read more

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Researched and Edited by Rajat Gupta

Last updated: April 2025

Expense Management Software overview

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page-author

Researched and Edited by Rajat Gupta

Last updated: April 2025

Common Features

  • Receipt Management

  • Time & Expense Tracking

  • Expense Approval

  • Spend Control

+ 12 more

Unique Features

  • Approval Workflow

Pricing

  • 40% Software offers Free Trial

  • 10% Software offers Freemium

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Showing 21-40 out of 104

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List of the Top Expense Management Software as of April 2025

8.8

Spot Score

Itemize

Itemize

Maximize savings, minimize stress.

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4.6

(6)

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Product Description

No more disorganized receipts and no more overspending. Save time, stay organized and increase awareness with all of the expenses in one place. Itemize was designed to help individuals make smarter financial decisions and live within their means. Easy to install and simple to use

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Pricing

Free Trial available, Try Now

8.8

Spot Score

Pleo

Pleo

Streamline expenses, boost productivity with Pleo.

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Product Description

Pleo is an expense management software system designed to help mid-to-large-sized companies more effectively track, manage, and reduce their travel and entertainment expenses. Pleo has been cutting administrative costs since 1997, helping companies save money while increasing worker ...

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Pricing

Free Trial available, Try Now

Starts from $50/month when yearly

Pros & Cons

  • Easy to use and hassle-free, simplifying expense tracking and receipt management.

  • Highly efficient in managing expenses, saving time and reducing paperwork.

  • Excellent customer support and service, making the overall experience pleasant and seamless.

  • Intuitive design and user-friendly interface, catering to both tech-savvy individuals and those less comfortable with technology.

  • Limited acceptance of the card in some regions, restricting its usability for transactions.

  • Intimidating integrations with certain banks, leading to delays and technical issues for some users.

8.8

Spot Score

Chrome River Expense

Chrome River Expense

Streamline your business expenses with ease and efficiency.

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Product Description

Expense management, reporting, and compliance is easier than ever. Chrome River Expense helps to track business travel expenses with a clean & simple interface the whole team can understand. Chrome River Expense (CORE) delivers the core functionality needed to be a successful expense management ...

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Pricing

Chrome River Expense offers custom pricing plan

Pros & Cons

  • Streamlines and automates expense reporting processes, reducing manual work and improving efficiency.

  • User-friendly interface and mobile app, making it easy to track and submit expenses on the go.

  • Customizable features for expense types, rules, and validations, allowing for tailored configurations.

  • Integration capabilities with corporate card programs and accounting software for seamless operation.

  • Some users find the reporting features slow and less intuitive, requiring improvements for faster report generation.

  • Challenges with setting up routing rules and accessing prompt customer support for complex configurations.

8.8

Spot Score

Payhawk

Payhawk

Streamline your expense management seamlessly.

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5.0

(34)

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Product Description

Payhawk is a web-based expense management and reimbursement application designed to help managers better track and control company expenses incurred by their employees. Payhawk synchs with online bank accounts, keeping user organized and on budget while easily enabling approval processes for ...

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Pricing

Payhawk offers custom pricing plan

Pros & Cons

  • Streamlined spend management processes, benefiting both business users and finance teams with automation.

  • Responsive and professional customer success team, offering quick solutions to any issues or queries.

  • Easy integration and implementation within businesses, resulting in cost savings and increased efficiency.

  • Intuitive application with user-friendly features, making it simple for teams to adapt and utilize effectively.

  • Potential concerns regarding the partnership with Wirecard, raising doubts about the security of client funds and data, leading to uncertainty and risk perception among potential users.

8.8

Spot Score

Zoho Expense

Zoho Expense

Streamline your expense management effortlessly.

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Product Description

Zoho Expense software helps to easily track travel, entertainment and other expenses, get receipts on-the-go using mobile devices, organize expense reports, and maintain financial records – all in one place. Zoho Expense provides businesses a simple way to manage, control and report their expense.

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Pricing

Free Trial available, Try Now

Starts from $4/user/month when yearly, also offers free forever plan

Pros & Cons

  • Automatic receipt scanning, including hand-written receipts, saves time and effort.

  • Seamless integration with Zoho Books and other Zoho applications streamlines financial management.

  • User-friendly interface and quick expense submission flow enhance ease of use.

  • Customizable to match specific chart of accounts, adding flexibility for users.

  • Limited functionality for solo users, with some advanced features locked behind minimum user requirements.

  • Price might be considered high for small businesses starting out.

8.7

Spot Score

Selenity Expenses

Selenity Expenses

Streamline expenses and maximize profits.

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4.7

(2)

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Product Description

Selenity Smart Expense Management Software automatically captures and categorizes expenses from the credit or debit card transactions into company's accounts by capturing all the receipts. It imports and organizes transactions from multiple bank accounts for easier reconciliation at the end of ...

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Pricing

Selenity Expenses offers custom pricing plan

8.7

Spot Score

Declaree

Declaree

Track, analyze, and save with Declaree.

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4.4

(16)

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Product Description

Declaree is expense management software that creates an accurate picture of what to spend money on, eliminating bad spending behaviors and creating a culture of accountability for the team. By making it easy to track spending—and analyze trends—companies can save money, increase accountability, ...

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Pricing

Free Trial available, Try Now

Declaree offers custom pricing plan

Pros & Cons

  • Provides deep cleansing leaving skin feeling clean and clear.

  • Affordable pricing with quality ingredients.

  • Easy to use interface for managing expenses.

  • Efficient expense tracking and monitoring.

  • Challenges in OCR recognition for foreign tax groups.

  • Improvement needed in the interface design.

8.7

Spot Score

CloudBooks

CloudBooks

Effortless expense management for modern businesses.

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4.4

(11)

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Product Description

CloudBooks is a web-based expense management software. It helps businesses and governments manage their employees' travel, hospitality, auto rental and other business expenses. The application enables sharing of business expenses, calculating the cost of travel per kilometer or per mile, ...

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Pricing

Free Trial available, Try Now

Pros & Cons

  • Streamlines time tracking and business accounting, consolidating tasks effectively.

  • User-friendly interface merging time tracking and invoicing simplifies operations.

  • Seamless integration with PayPal enhances professionalism and client trust.

  • Effective project management and billing tools suitable for small businesses.

  • Limited free account features, such as the number of invoices, may restrict usability.

  • Slow customer support response times can be a drawback for timely issue resolution.

8.7

Spot Score

Expend

Expend

Track travel expenses effortlessly with Expend.

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4.7

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Product Description

Expend is a revolutionary expense tracking tool that will change the way user travels. With this tiny app, employees can keep track of expenses without having to use a cumbersome database or spreadsheet. It also comes with a feature-rich reporting engine. A clean and simple user interface with ...

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Pricing

Free Trial available, Try Now

Expend offers custom pricing plan

8.7

Spot Score

SutiExpense

SutiExpense

Effortlessly track expenses and save time.

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3.9

(95)

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Product Description

SutiExpense is a utility that helps to manage expense reports. The program tracks expenses, no matter how large or small. Create expense entries, add notes to the entries, print reports and attach PDF files. Once user has added the report template to the program, user can also fill out a report ...

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Pricing

Free Trial available, Try Now

SutiExpense offers custom pricing plan

Pros & Cons

  • Streamlines expense submission and approval processes, saving time and improving efficiency.

  • Easy-to-use mobile app for capturing, organizing, and tracking receipts.

  • Customizable categories and parameters for simplified accounting data coding.

  • User-friendly interface, making it accessible for staff across different locations.

  • Occasional errors and software glitches that can impact accuracy and efficiency, requiring careful checking and troubleshooting.

  • Complex for non-IT users, with a steep learning curve for some functionalities.

8.7

Spot Score

SpringAhead - Time Tracking Software

SpringAhead

Effortless time tracking made easy.

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3.7

(14)

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Product Description

SpringAhead is a simple time-tracking software that allows you to view your tasks, projects, and work hours in real-time. It also has the capability to record time in different 'clipboards' for more organized tracking of different project tasks. Using SpringAhead is an absolute breeze and makes ...

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Pricing

Starts from $7.50/license per month

Pros & Cons

  • Simplifies time entry and tracking with an intuitive and user-friendly interface, minimizing the learning curve.

  • Allows for seamless integration with QuickBooks, streamlining payroll and accounting processes.

  • Efficiently automates timesheet approvals and expense reporting, saving time for both users and administrators.

  • Enables flexible and detailed tracking of hours and projects, including features like calendar views and approval workflows.

  • Lack of a mobile app hinders easier uploading of expenses, such as receipts, which can get cumbersome for users with heavy reporting needs.

  • Occasional slow load times during peak usage can disrupt workflows and user experience.

8.6

Spot Score

Emburse Nexonia Expenses - Expense Management Software

Emburse Nexonia Expenses

Streamline expenses and save time.

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4.4

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Product Description

Emburse Nexonia Expenses is Expense Management Software

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Pricing

Emburse Nexonia Expenses offers custom pricing plan

8.6

Spot Score

Expense On Demand

Expense On Demand

Simplify expense tracking, anytime and anywhere.

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Product Description

The Expense On Demand expense reporting system allows small and medium-sized businesses to manage the details of employee expenses with speed, efficiency, and security. The Expense On-Demand web application ensures a full accounting of all employee expense information. It is easy to set up and ...

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Pricing

Free Trial available

Expense On Demand offers custom pricing plan

8.6

Spot Score

ExpenseIn

ExpenseIn

Streamline your expenses with ease.

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4.3

(4)

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Product Description

ExpenseIn is an inexpensive web-based expense management software application that allows user to store, track and report business expenses. Though travel is its main purpose it is also used by sales people, real estate agents or anyone who needs a simple way of tracking receipts.

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Pricing

Free Trial available, Try Now

ExpenseIn offers custom pricing plan

8.6

Spot Score

DATABASICS Expense

DATABASICS Expense

Streamline expenses, maximize reimbursements.

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4.2

(26)

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Product Description

DATABASICS Expense is a easy way to manage, track and report on business expenses. With a professional, clean-looking interface, and easy to use capabilities, Expense's intuitive interface puts in total control. DATABASICS helps companies of all sizes minimize expenses and maximize reimbursements.

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Pricing

DATABASICS Expense offers custom pricing plan

8.6

Spot Score

Coupa Expense Management

Coupa Expense Management

Streamline expenses, maximize savings.

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4.2

(64)

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Product Description

Coupa Expense Management Software empowers teams to work more closely, get greater visibility into spending, collaborate across departments, and gain control over corporate dollars. The solution is designed to make it easy for employees to access, approve and manage corporate travel and ...

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Pricing

Coupa Expense Management offers custom pricing plan

8.6

Spot Score

PEX

PEX

Track, Audit, Settle - All with Ease.

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4.7

(13)

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Product Description

PEX is an expense management platform designed for decentralized organizations. The software helps to easily track business expenses, while enabling easy auditing and settlement. It rely on blockchain technology to provide a secure and decentralized solution for the expense report. Use PEX to ...

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Pricing

Free Trial available, Try Now

PEX offers custom pricing plan

8.6

Spot Score

Bento for Business

Bento for Business

Effortless expense management at your fingertips.

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Product Description

Bento Express is online expense management software that makes it easy for companies to track employee expenses. It's cloud-based and connects to existing bank account, credit card, or PayPal account. Payments are sent directly to vendors and reimbursements are issued in minutes.

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Pricing

Free Trial available, Try Now

8.6

Spot Score

Nexonia Expenses

Nexonia Expenses

Streamline your expenses, increase efficiency.

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Product Description

Nexonia Expenses is a expense management software that empowers companies to control and reduce costs associated with employee expenses. Nexonia integrates with popular travel and expense management solutions such as Concur so businesses can easily and accurately track their employees expenses. ...

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Pricing

Nexonia Expenses offers custom pricing plan

8.5

Spot Score

Volopay - Expense Management Software

Volopay

Convenient spending control for businesses.

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Product Description

Volopay is the perfect spend management solution for businesses seeking convenience and control. Their services allow you to manage everything from software subscriptions to employee reimbursements with just one easy-to-use dashboard. Plus, you can generate instant virtual cards to pay for SaaS ...

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Pricing

Volopay offers custom pricing plan

Expense Management Software Buyer's Guide

How To Choose The Best Expense Management Software