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9.4

Spot Score

OnPay - Payroll Software

OnPay

Streamline your payroll process and save time and money.

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Starts from $40/Month

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What is OnPay?

OnPay is an intuitive online payroll software designed to meet the needs of supervisors, managers, payroll specialists and people who manage pay for hourly or salaried staff. OnPay helps companies of all sizes reduce costs for processing payroll checks, making tax reports, tracking down pay history and more.

Pricing

  • Starts from $40/Month

  • Free Trial available

Customer Type

  • Freelancers

  • Large Enterprises

  • Medium Business

  • Small Business

Platform Type

  • SaaS/Web/Cloud

OnPay software demo

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OnPay was reviewed internally using user feedback, in-house testing, and market research to assess its performance, reliability, and user experience. Learn how we review products and our evaluation process.

OnPay is best suited for

  • employee count

    Employee count: 1-100 employees

  • industries

    Industries: Healthcare, SaaS, Consulting, Professional Services, Nonprofits, Financial Services, Marketing Agencies

  • Job titles

    Job Titles: HR Managers, Payroll Administrators, Office Managers, Finance Managers, Small Business Owners

Benefits of using OnPay

  • OnPay streamlines payroll processing, saving valuable hours each week by automating complex calculations and filings—so you can focus on running your business.

  • With a user-friendly interface and intuitive dashboards, your team can effortlessly manage payroll, benefits, and taxes without needing extensive training.

  • I appreciate how OnPay offers robust integration with popular accounting tools, enhancing efficiency and eliminating manual data entry headaches.

Explanation of OnPay Key Features

  • Wage Garnishment

    OnPay's Wage Garnishment feature streamlines the complex process of managing employee garnishments by automatically calculating, withholding, and remitting garnished wages. This feature helps your payroll administrators effortlessly handle court-ordered deductions, ensuring compliance with legal requirements, reducing manual errors, and saving significant administrative time.

  • W-2 Preparation

    With the W-2 Preparation feature, OnPay simplifies annual tax reporting by automatically generating accurate and compliant W-2 forms for each employee. This capability eliminates the tedious manual data entry previously required at year-end, minimizes errors, and ensures timely distribution of essential tax documents, thereby reducing compliance risks and administrative workloads.

  • Leave Tracking (Vacation)

    OnPay's Leave Tracking feature allows managers and HR administrators to easily monitor and manage employee vacation balances, requests, and approvals. By providing clear visibility into accrued leave and scheduling conflicts in real-time, it streamlines the approval process, reduces administrative burden, enhances workforce planning accuracy, and prevents staffing shortages or overlaps.

  • Self Service Portal

    The Self Service Portal gives employees direct access to their personal payroll details such as pay stubs, tax documents, benefit enrollments, and leave balances. Employees can independently update personal information or request time off online—reducing administrative workload for HR departments while empowering employees with greater transparency and convenience.

  • Multi-country

    The Multi-country feature enables businesses operating across international borders to manage payroll processes for employees located in different countries seamlessly within a single platform. This capability ensures compliance with country-specific payroll regulations and requirements, significantly reducing complexity and compliance risks associated with managing global payroll operations.

  • Direct Deposit

    OnPay’s Direct Deposit feature securely deposits employee paychecks directly into their bank accounts on payday. This eliminates the inconvenience of paper checks for employees while minimizing administrative costs associated with printing and distributing physical checks—improving efficiency, security, reliability, and employee satisfaction.

  • Deductions Management

    The Deductions Management feature simplifies tracking and processing of various payroll deductions—such as health insurance premiums, retirement contributions, or other voluntary deductions—within OnPay. This functionality automates calculation accuracy and ensures consistent compliance with deduction schedules or policy requirements, significantly reducing errors and saving valuable administrative time.

  • Compensation Management

    The Compensation Management capability allows HR managers to efficiently oversee employee salary structures, bonuses, raises, and other compensation adjustments within OnPay. By centralizing these tasks in one platform with clear visibility into compensation data, organizations can ensure fair compensation decisions aligned to business objectives while simplifying budgeting processes.

  • Check Printing

    OnPay's Check Printing feature provides an easy-to-use solution for companies that still utilize physical payroll checks by allowing payroll administrators to quickly print accurate checks directly from the platform. This ensures timely payroll distribution to employees who prefer physical checks while reducing manual processing errors and inefficiencies associated with traditional check preparation methods.

  • Benefits Management

    The Benefits Management capability within OnPay streamlines the administration of employee benefits programs—including enrollment tracking, premium deductions calculations, coverage changes management—and maintains accurate benefit records for every employee in one integrated location. This reduces complexity associated with managing benefits programs manually or through multiple systems while ensuring accuracy in benefit administration.

  • 401(k) Tracking

    OnPay simplifies 401(k) Tracking by accurately calculating contributions based on employee elections and employer matching policies directly within the system. It ensures compliance with contribution limits set by IRS regulations while providing clear visibility into individual employee participation—saving HR teams significant time spent manually tracking contributions or handling compliance issues.

  • Attendance Tracking

    With Attendance Tracking capabilities built into OnPay's platform, managers can easily record attendance data such as work hours logged by employees each day or shift durations accurately within one centralized system. This helps organizations proactively monitor attendance trends over time to address absenteeism concerns promptly while simplifying payroll calculations based on actual attendance records.

  • Tax Management

    OnPay’s Tax Management feature automates payroll tax calculation withholding responsibilities at federal, state, local levels—significantly reducing compliance risks associated with complex tax regulations governing employment taxes across various jurisdictions nationwide or globally if applicable (multi-country). It also generates timely filing reminders or reports required by government agencies ensuring full compliance without added administrative

OnPay Pricing

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Free Trial

  • Yes, It's available

OnPay Pricing

  • Starts from $40/Month

Pricing Model

  • Free trial

  • Paid Plans (Subscription )

Claim a Free Trial

Screenshots of the OnPay Pricing Page

Disclaimer: Pricing information for OnPay is provided by the software vendor or sourced from publicly accessible materials. Final cost negotiations and purchasing must be handled directly with the seller. For the latest information on pricing, visit website. Pricing information was last updated on .

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Why users might consider alternative to OnPay?

  • Users may explore alternatives if they require more advanced HR management features, such as extensive employee onboarding, robust benefit administration, or detailed performance tracking.

  • Companies seeking greater scalability might prefer alternatives that easily accommodate rapid growth, complex payroll structures, or increased employee counts without compromising system performance.

  • Businesses operating internationally or with global teams might consider alternatives offering broader international payroll support and compliance tools for multiple regions and currencies.

  • Organizations seeking deeper integration capabilities with existing accounting, time-tracking, or workforce management software may opt for payroll solutions providing stronger third-party compatibility.

  • Users wanting more personalized or premium customer support experiences could choose alternatives known for dedicated account management, quicker response times, or comprehensive technical assistance.

OnPay Reviews & Ratings

4.8

Excellent

Based on 822 ratings & 325 reviews

Rating Distribution

Excellent

(320)

Very Good

(2)

Good

(2)

Poor

(0)

Terible

(1)

Expert's Review

OnPay has consistently proven itself to be a reliable and user-friendly payroll solution, particularly suited for small businesses and nonprofits. Over the past year, customers have raved about its intuitive platform, which simplifies complicated tasks like tax filing, employee onboarding, and payroll processing. OnPay's standout feature is its exceptional ...Read more

OnPay pros and cons

  • OnPay stands out for its intuitive design, making it easy for supervisors, managers, and payroll specialists to navigate and execute payroll tasks efficiently

  • It supports both hourly and salaried employees, allowing companies to manage diverse workforce needs under one system.

  • By automating key payroll functions, OnPay helps organizations cut down on the time and expenses typically involved in payroll operations.

  • OnPay streamlines tax reporting, helping businesses avoid penalties by automating federal, state, and local tax filings.

  • While great for SMBs, larger companies might find customization options less robust for complex payroll needs.

  • OnPay focuses on payroll and may require additional tools for functions like recruitment or performance management.

User Review

EJ

Edith Jonas

11/01/24

5 out of 5

No regrets

Jumping into a new company so payroll was a new experience for me. After very little research, I decided to try OnPay as our payroll program. ...

Read more

JP

John Panzica, D.D.S

10/31/24

5 out of 5

OnPay

OnPay has been handling my payroll for over nine years and they are great!

BT

Boston traveler

10/22/24

5 out of 5

Excellent service and customer service.

Date of experience: October 22, 2024

GB

Glen Bradburn

10/22/24

5 out of 5

Great Support and Easy to Use

I have found OnPay very easy to use and the support has been very patient and helpful.

OnPay Customers

Cartecay-logo

Cartecay

OnPay Support

Contact

877-328-6505

Customer Service

Business Hours

Online

Location

Atlanta, Georgia

Frequently Asked Questions (FAQs)

Stuck on something? We're here to help with all the questions and answers in one place.

OnPay is a Payroll Software. OnPay offers Wage Garnishment, W-2 Preparation, Leave Tracking (Vacation), Self Service Portal, Multi-country and many more functionalities.

Some top alternatives to OnPay includes BambooHR, Paychex Flex, Rippling, SurePayroll and Quikchex.

No, OnPay doesn't provide API.

No, OnPay doesn't provide mobile app.

OnPay is located in Atlanta, Georgia

OnPay offers Free Trial, Subscription pricing models

Yes, OnPay can integrate with Quickbooks, Xero, When I Work, QuickBooks Desktop Pro and many more.You can find more integration for OnPay here

The starting price of OnPay is $40/Month

This software is researched and edited by

Rajat Gupta is the founder of Spotsaas, where he reviews and compares software tools that help businesses work smarter. Over the past two years, he has analyzed thousands of products across CRM, HR, AI, and finance — combining real-world research with a strong foundation in commerce and the CFA program. He's especially curious about AI, automation, and the future of work tech. Outside of SpotSaaS, you'll find him on a badminton court or tracking the stock market.