OnPay

401(k) Tracking

OnPay simplifies 401(k) Tracking by accurately calculating contributions based on employee elections and employer matching policies directly within the system. It ensures compliance with contribution limits set by IRS regulations while providing clear visibility into individual employee participation—saving HR teams significant time spent manually tracking contributions or handling compliance issues.

Attendance Tracking

With Attendance Tracking capabilities built into OnPay's platform, managers can easily record attendance data such as work hours logged by employees each day or shift durations accurately within one centralized system. This helps organizations proactively monitor attendance trends over time to address absenteeism concerns promptly while simplifying payroll calculations based on actual attendance records.

Benefits Management

The Benefits Management capability within OnPay streamlines the administration of employee benefits programs—including enrollment tracking, premium deductions calculations, coverage changes management—and maintains accurate benefit records for every employee in one integrated location. This reduces complexity associated with managing benefits programs manually or through multiple systems while ensuring accuracy in benefit administration.

Check Printing

OnPay's Check Printing feature provides an easy-to-use solution for companies that still utilize physical payroll checks by allowing payroll administrators to quickly print accurate checks directly from the platform. This ensures timely payroll distribution to employees who prefer physical checks while reducing manual processing errors and inefficiencies associated with traditional check preparation methods.

Compensation Management

The Compensation Management capability allows HR managers to efficiently oversee employee salary structures, bonuses, raises, and other compensation adjustments within OnPay. By centralizing these tasks in one platform with clear visibility into compensation data, organizations can ensure fair compensation decisions aligned to business objectives while simplifying budgeting processes.

Deductions Management

The Deductions Management feature simplifies tracking and processing of various payroll deductions—such as health insurance premiums, retirement contributions, or other voluntary deductions—within OnPay. This functionality automates calculation accuracy and ensures consistent compliance with deduction schedules or policy requirements, significantly reducing errors and saving valuable administrative time.

Direct Deposit

OnPay’s Direct Deposit feature securely deposits employee paychecks directly into their bank accounts on payday. This eliminates the inconvenience of paper checks for employees while minimizing administrative costs associated with printing and distributing physical checks—improving efficiency, security, reliability, and employee satisfaction.

Leave Tracking (Vacation)

OnPay's Leave Tracking feature allows managers and HR administrators to easily monitor and manage employee vacation balances, requests, and approvals. By providing clear visibility into accrued leave and scheduling conflicts in real-time, it streamlines the approval process, reduces administrative burden, enhances workforce planning accuracy, and prevents staffing shortages or overlaps.

Multi-country

The Multi-country feature enables businesses operating across international borders to manage payroll processes for employees located in different countries seamlessly within a single platform. This capability ensures compliance with country-specific payroll regulations and requirements, significantly reducing complexity and compliance risks associated with managing global payroll operations.

Self Service Portal

The Self Service Portal gives employees direct access to their personal payroll details such as pay stubs, tax documents, benefit enrollments, and leave balances. Employees can independently update personal information or request time off online—reducing administrative workload for HR departments while empowering employees with greater transparency and convenience.

Tax Management

OnPay’s Tax Management feature automates payroll tax calculation withholding responsibilities at federal, state, local levels—significantly reducing compliance risks associated with complex tax regulations governing employment taxes across various jurisdictions nationwide or globally if applicable (multi-country). It also generates timely filing reminders or reports required by government agencies ensuring full compliance without added administrative

W-2 Preparation

With the W-2 Preparation feature, OnPay simplifies annual tax reporting by automatically generating accurate and compliant W-2 forms for each employee. This capability eliminates the tedious manual data entry previously required at year-end, minimizes errors, and ensures timely distribution of essential tax documents, thereby reducing compliance risks and administrative workloads.

Wage Garnishment

OnPay's Wage Garnishment feature streamlines the complex process of managing employee garnishments by automatically calculating, withholding, and remitting garnished wages. This feature helps your payroll administrators effortlessly handle court-ordered deductions, ensuring compliance with legal requirements, reducing manual errors, and saving significant administrative time.