nline proofing software was once known as web-based proofing software, but has since spread across multiple platforms and devices. Today, many businesses are adopting this technology in order to provide their clients with an easy way to view ordered documents. From inception to completion, these... Read more
Researched and Edited by Rajat Gupta
Last updated: April 2025
Researched and Edited by Rajat Gupta
Last updated: April 2025
Common Features
Status Tracking
Annotation and Markup Tools
Version Control
File Sharing
+ 8 more
Unique Features
Calendar Management
Compliance Tracking
Access Control
Mobile Access
+ 3 more
Pricing
59% Software offers Free Trial
27% Software offers Freemium
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I'm looking for Online Proofing Software that is:
Showing 1-20 out of 44
9.8
Spot Score
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Product Description
Hightail is a safe, easy and affordable way to send information from one place to another. Files up to 100MB can be transferred quickly and easily from computer to computer, from computer to mobile device or from mobile device to mobile device. And it's secure. Hightail users connect and ...
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Free Trial available, Try Now
Starts from $12/Month, also offers free forever plan
Pros & Cons
User-friendly and intuitive interface, making it easy for both beginners and experienced users.
Reliable and consistent service with efficient file transfers and syncing capabilities.
Variety of features like secure warehousing, file encryption, and time limits for downloads that enhance usability.
Great customer support and training resources available.
Limited customization options and advanced functionalities available in the Marketplace.
Lack of ability to undo sent files, which could lead to user errors in certain situations.
9.4
Spot Score
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Product Description
ProofHub is the ultimate all-in-one project management and team collaboration software that organizes your work chaos. It provides you with a centralized place to manage work from start to finish. ProofHub believes in working together, so it makes sure that everyone is on the same page, there ...
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Free Trial available, Try Now
Starts from $79/user/month when yearly
Pros & Cons
Centralized platform for managing tasks, communication, and documents, improving efficiency and reducing the need for multiple tools.
User-friendly interface; easy for non-technical users to adopt.
Wide range of features like Gantt charts, Kanban boards, time tracking, and proofing tools enhance project planning and tracking.
Effective real-time communication features, such as instant chat, discussions, and announcements, strengthen team collaboration.
Limited third-party app integrations, particularly for billing, invoicing, and advanced CRM capabilities.
Notifications can be overwhelming if not streamlined or filtered by priority level.
9.3
Spot Score
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Product Description
Jumpshare is a free way to work with clients, facilitate moving teams and collaborate with colleagues completely online, right from computer. This easy-to-use digital file sharing service allows to upload files to a secure site and share a single link for easy access from anywhere at anytime. ...
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Free Trial available, Try Now
Starts from $8.25/Month when Billed Yearly, also offers free forever plan
Pros & Cons
Facilitates effortless sharing of files and documents across devices.
Provides multiple tools for screen recording, file sharing, and editing.
Intuitive and easy-to-use platform for non-technical users.
Secure file sharing platform with good annotation features.
Occasional slower file transfer speeds can be frustrating.
Limited collaboration features may hinder teamwork.
9.2
Spot Score
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Product Description
ReviewStudio is an online proofing solution that helps to quickly and easily review work. ReviewStudio supports difference layouts, gives options to use layouts for print or web, has an easy to navigate interface that looks professional, and automatically changes the layout based on the ...
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Free Trial available
Starts from $15/Month when Billed Yearly
9.2
Spot Score
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Product Description
Ziflow is online proofing software. This simple and easy-to-use online collaboration platform eliminates the time and hassle it takes to manage PDF proofs, which makes Ziflow a must-have tool for everyone. Ziflow's unique workflow and publishing capabilities to make creating and sharing design ...
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Free Trial available, Try Now
Starts from $9/Month when Billed Yearly
Pros & Cons
Streamlines the proofing process and enhances collaboration among multiple teams, making it easy to communicate changes and feedback.
Intuitive and user-friendly interface, allowing for quick adoption by both internal and external users.
Enables precise feedback with tools like markings, checklists, timestamps, and threaded comments.
Centralizes feedback to avoid scattered emails and conflicting opinions, providing a consolidated platform for reviews.
Some users might find the platform overwhelming initially, especially when uploading multiple files, but familiarity grows with use.
Pricing can be a concern for organizations requiring multiple users or advanced features, potentially limiting scalability.
9.1
Spot Score
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Product Description
QuickReviewer has been helping online proofers save time for over three years. QuickReviewer is a proofing software that directly integrates with online print houses, market leading page design software, CMS platforms, and HTML editors. QuickReviewer users can save time by pre-printing pages on ...
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Starts from $29/Month, also offers free forever plan
Pros & Cons
Simplifies the proofing process, making it easy to consolidate feedback in real-time.
Enhances collaboration among team members and clients, leading to increased productivity.
Offers user-friendly interfaces with intuitive features for annotations and comments.
Integrates seamlessly with various file formats, streamlining the review workflow.
Lack of support for certain file formats, such as Word and PPT, limiting compatibility.
Absence of automated workflows and reminders for efficient task management.
9.1
Spot Score
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Product Description
Approval Studio is an easy-to-use, all-in-one proofing system available. Approval Studio allows to print online approval forms so user can get more business, faster. Approval Studio makes it fast and simple to approve quotes, orders, invoices, drawings, catalogs, labels, credit applications and ...
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Free Trial available, Try Now
Starts from $3,999/Month when Billed Yearly
Pros & Cons
Streamlines design proofing process, improving efficiency and reducing miscommunication.
Enables remote collaboration and feedback sharing, essential during pandemic-induced remote work.
Simplifies workflow with features like compare modes and live communication, enhancing productivity.
Organizes all revisions, comments, and approvals in one place, facilitating easy tracking.
Lack of integration with popular tools like Slack, limiting seamless workflow connectivity.
Complex project statuses may require users some time to get accustomed, which can be a drawback for newcomers.
9.1
Spot Score
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Product Description
GoVisually is an online proofing solution that lets user easily review and approve proofs, without leaving their desk. GoVisually has already revolutionized the way architects, engineers, developers and other creative professionals communicate with clients, contractors, suppliers and ...
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Free Trial available, Try Now
Starts from $12/Month when Billed Yearly
Pros & Cons
Provides complete audit trails for approvals, allowing comments and feedback directly on items.
Easy to use for both registered and non-registered guests, facilitating seamless proofing processes.
Integrates well with workflow systems like Asana, enhancing productivity and collaboration.
User-friendly interface, making it easy for clients to review and approve work.
Limited customizations may pose challenges for advanced users seeking specific functionalities.
Marketplace for additional apps and connectors is restricted, limiting integration options for advanced features.
9.0
Spot Score
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Product Description
Ashore is a online proofing software that delivers an unrivalled user experience by streamlining processes, enhancing creativity and providing clarity through accuracy. With its intuitive yet powerful features, anyone can work smarter. AShore with its patented technology, designers create ...
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Free Trial available, Try Now
Starts from $45/Month
9.0
Spot Score
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Product Description
Filestage is online proofing software that enables users to work collaboratively with clients on their visual content. No more sending PDFs back and forth or manually updating them with changes. With Filestage, user can upload images, make changes, and export the files for printing. Client will ...
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Free Trial available
Starts from $19/User/Month when Billed Yearly
Pros & Cons
Easy to use and intuitive, with great applications for communication and review processes.
Simplifies collaboration by providing a centralized location for feedback, making the review process streamlined and efficient.
Interactive commenting capability, version tracking, and visual feedback tools enhance communication and productivity.
Helps in organizing projects and streamlining review processes, benefiting teams by improving efficiency and collaboration.
Slow uploads and occasional lagging in performance, especially when handling large files or numerous comments.
Limited folder creation and organization capabilities, causing challenges in managing and searching for archived projects.
8.9
Spot Score
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Product Description
Cage is the new online proofing solution that brings photographers and their clients together in one convenient place. It's got an elegant, fast interface that makes it easier for user to showcase their work, provide expert customer service, and close more deals. Cage is packed with features ...
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Free Trial available, Try Now
Starts from $8/User/Month, also offers free forever plan
8.8
Spot Score
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Product Description
WebProof is a powerful proofing tool that allows users to send PDF files for review, comment or correction. Complete with the ability to preview the PDF file, WebProof provides online proofing features. The updated version of WebProof has been updated with several new features including the ...
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Starts from $10/User/Month
8.8
Spot Score
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Product Description
PageProof is online proofing, collaboration and job management software that puts clients in complete control of the proof process. PageProof's collaborative technology streamlines the design approval workflow to make it faster, easier and more efficient for everyone in the organization. Use ...
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Free Trial available, Try Now
Starts from $199/Month when Billed Yearly, also offers free forever plan
Pros & Cons
Easy to use, intuitive, and user-friendly interface that simplifies the proofing process.
Collaborative features that streamline feedback and approval processes, enhancing efficiency.
Excellent customer service with responsive support and continuous improvements to the platform.
Some users find setting up and following proofing workflows slightly challenging.
Limited customizability in certain features like copy comments formatting and zoom options might be inconvenient for some users.
8.6
Spot Score
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Product Description
ConceptShare, the proofing solution for engineers and architects that allows to view, annotate, approve and manage PDFs. Share documents in ConceptShare with other design professionals using their web browser or smartphone, while the program performs multiple layers of file conversion ...
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Free Trial available
Starts from $250/Month
Pros & Cons
Streamlines the review process for documents, providing an organized platform for collaboration and approvals.
Helpful for distance teams needing to track changes and maintain a log of approvals.
Facilitates sharing design ideas and coordinating operations effectively.
Intuitive design and functions make it easy to encourage creativity and collaboration.
Users may face challenges when trying to add files to existing reviews without proper notifications or efficiency.
Learning curve required to utilize advanced features efficiently.
8.6
Spot Score
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Product Description
Aproove is the innovative, on-demand proofing software that provides on-screen viewing capability of critical documents on the production floor. By enabling real-time collaboration between multiple stakeholders, its unique web-based platform ensures relentless adherence to standards while ...
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Free Trial available
Starts from $2,357.96
8.5
Spot Score
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Product Description
GOProof is a quick and easy solution for online proofing. From computer, tablet or mobile device, user can access and edit proofs and job files with mobile-friendly full-featured client. The workflows and preferences are synced across all devices for maximum efficiency between office and the ...
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Free Trial available, Try Now
GoProof offers custom pricing plan
Pros & Cons
Enhances collaboration on projects with easy sharing of updates and proofs.
Provides a platform for easy tagging, commenting, and history tracking of proofs.
Facilitates proofing directly within Adobe Creative Cloud applications, streamlining the review process.
Easy collaboration and feedback gathering for marketing and design projects.
Some users experienced bugs causing application restarts.
Initial platform setup may be intimidating for new users.
8.5
Spot Score
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Product Description
ArtworkFlow is workflow automation software for businesses, organizations and artists that need to collaborate on high-value products. ArtworkFlow allows you to store, track and share artwork files securely, from anywhere, at any time.
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Free Trial available, Try Now
Starts from $49/User/Month when Billed Yearly
8.4
Spot Score
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Product Description
SyncSketch is an online proofing application that integrates directly into Adobe InDesign. It is fully compatible with CS4 and up, Mac and Windows. SyncSketch allows designers to review complete interactive comps in a browser without leaving their design environment. Also, it syncs the digital ...
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Free Trial available, Try Now
Starts from $6.80/Month when Billed Yearly, also offers free forever plan
8.3
Spot Score
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Product Description
KROCK.IO is a cloud-based proofing software that allows to manage projects on all of various devices. It includes everything needed for all stages of the print process without the headache of maintaining more software packages. KROCK allows both large and small organizations to work faster, ...
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Free Trial available, Try Now
Starts from $7.99/Month when Billed Yearly
8.3
Spot Score
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Product Description
Oroson is an online proofing system that makes digital proofing easy. Upload files to the Oroson chatbot via Dropbox, Google Drive, or with file transfer protocol. Oroson then identifies which pages require changes, and provides real-time flow of the approval process with comments and ...
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Free Trial available
Oroson offers custom pricing plan
Pros & Cons
Facilitates easy collaboration between team members, clients, and contractors in one centralized space.
Highly visual and intuitive platform, making it simple for users to understand and navigate.
Allows for streamlined project management, visualizing projects from start to finish.
Offers specific feedback through features like pin drops, enhancing clarity and reducing miscommunication.
Limited availability of advanced features and customizations that may be overwhelming for new users without adequate support.
Marketplace lacks a diverse selection of additional apps and connectors, limiting access to extended functionalities.
