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List of Event Planning Software

What is Event Planning Software?

Event planning is the process of organizing an event, usually an elaborate undertaking with a defined beginning and end, scheduled build-up or lead-up, and often structured formalities and protocols. Event planning software is a type of software that has been created to help event organizers...  Read more

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Researched and Edited by Rajat Gupta

Last updated: January 2025

Event Planning Software overview

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page-autohor

Researched and Edited by Rajat Gupta

Last updated: January 2025

Unique Features

  • Attendee Management

  • Real-time Chat

  • Multiple Events

Pricing

  • 29% Software offers Free Trial

  • 12% Software offers Freemium

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Showing 21-40 out of 42

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List of the Top Event Planning Software as of January 2025

Grip - Event Planning Software

Grip

Streamline your events with Grip's powerful features.

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Product Description

Grip is an all-in-one event software solution for the creative professional. From small meetings to large conferences Grip seamlessly integrates project management, collaboration and event delivery for managing every detail. Its database structure lets user visually manage entire projects or ...

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Pricing

Grip offers custom pricing plan

Expodoc - Event Planning Software

Expodoc

Streamline your event planning with Expodoc.

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Product Description

Expodoc is a web-based venue and event planning software, for managing stage design and construction, special lighting effects and theatrics, furniture rental services. The program helps venues to plan events in advance from the size of a small-scale seminar to large-scale conventions and ...

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Pricing

Expodoc offers custom pricing plan

EventMachine - Event Planning Software

EventMachine

Plan, promote, and execute with ease.

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Product Description

EventMachine is an event planning software solution for non-profits, event promoters and planners. EventMachine provides user with everything needed to take an event from concept to completion. From managing contacts who are interested in receiving information about event, to the ability to ...

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Pricing

Free Trial available, Try Now

EventDraw - Event Planning Software

EventDraw

Effortlessly plan and manage your events.

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Product Description

Event Draw Event planning software is designed for corporate and association meeting planners, convention managers, church leaders, event coordinators and anyone who has to plan meetings, conventions, conferences and special events. EventDraw is easy to learn yet powerful and flexible. It keeps ...

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Pricing

Free Trial available, Try Now

EventDraw offers custom pricing plan

eOrganiser - Event Planning Software

eOrganiser

Streamline your events with ease.

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Product Description

eOrganiser is a comprehensive yet simple to use event management tool that allows user to organise and manage events: it's an all-in-one solution that helps user handle everything from managing guest list, confirming bookings and shipments, creating invoices and expense reports, displaying ...

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Pricing

eOrganiser offers custom pricing plan

ScheduleFM - Event Planning Software

ScheduleFM

Effortlessly plan events with ease.

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5.0

(1)

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Product Description

Schedule FM is event planning software that helps people organize events such as meetings, seminars, dances and conventions. No more lost track of attendance, no more scrambling to create a seating chart, create multiple schedules for different occassions, send reminders to guests and ...

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Pricing

ScheduleFM offers custom pricing plan

SoPlan - Event Planning Software

SoPlan

Streamline your event planning with SoPlan.

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Product Description

Software to plan events, conferences and meetings. The SoPlan online program makes it easy to plan and organize events, conferences or meetings – with or without the support of an event planner or a team of experts. With SoPlan, user will have the complete overview from day one and continuously ...

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Pricing

ConfTool - Event Planning Software

ConfTool

Efficiently organize your events with exceptional ease.

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5.0

(1)

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Product Description

ConfTool is a comprehensive conference program management software that includes features for event planners, meeting facilitators, retreat and seminar leaders, schools, universities and other organizations. ConfTool is available in two versions: ConfTool for Organizations, the platform for ...

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Pricing

ConfTool offers custom pricing plan

miMeetings - Event Planning Software

miMeetings

Effortless event planning at your fingertips.

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4.5

(1)

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Product Description

miMeetings event planning software allows user to design their own events, manage everything from marketing and promotion to registration and payment, send invoices and keep track of expenses. The intuitive interface makes it easy to design events in three key steps: tab, list and form. Save ...

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Pricing

miMeetings offers custom pricing plan

Let's Plan - Event Planning Software

Let's Plan

Elevate your event planning game.

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4.5

(1)

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Product Description

Let's Plan provides event professionals with the software they need to organize and execute events of all sizes. Manage clients, create contracts, estimate costs, honorarify, send reminders and more. The software is designed to make users look good while saving time and money in the process. ...

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Pricing

Starts from $85One-Time Payment

EMSystem - Event Planning Software

EMSystem

Streamline your events with ease.

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4.0

(1)

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Product Description

EMSystem is a web-based system for event and meeting planning that gives organizations the tools to effectively plan, coordinate, track and manage events from conception to conclusion. EMSystem allows event planners and meeting planners to stay organized from remote locations through intuitive ...

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Pricing

EMSystem offers custom pricing plan

Emamo - Event Planning Software

Emamo

Streamline your events with all-in-one planning software.

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5.0

(11)

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Product Description

Emamo is event planning software that allows to plan and send out invitations, manage check-in, collect payments and more. Event managers can create an unlimited number of events and have the ability to invite guests, create an inventory of items such as equipment, rentals, food and beverages, ...

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Pricing

Starts from $25/Month

Map Dynamics - Event Planning Software

Map Dynamics

Revolutionize your event planning process.

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4.3

(6)

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Product Description

Map Dynamics is a web-based, fully customizable event registration and planning application. It is a sales, marketing and communication tool that helps coordinate venues and vendors, promote events and collect registrations. The tool also has integrated mapping features for locating hotels, ...

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Pricing

Starts from $2,500/Year

ExhibitDay - Event Planning Software

ExhibitDay

Effortlessly plan, manage, and grow your events.

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4.8

(2)

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Product Description

ExhibitDay is an event management and show planning software that helps to save time, work smarter and make better decisions. Designed to be easy to use, interactive and perfect for event managers, ExhibitDay allows to create events, build out sessions and connect exhibitors. A one-stop shop ...

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Pricing

Starts from $33.33/Month when Billed Yearly, also offers free forever plan

Circa - Event Planning Software

Circa

Plan your perfect event, stress-free.

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Product Description

Circa is a an event planning application for iPad, iPhone and Mac. It enables user to invite guests, register them, manage payments and event invitations, run polls and surveys via text message or email, to capture valuable feedback from guests, to share the event with friends through social ...

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Pricing

Circa offers custom pricing plan

Ai-Evolution - Event Planning Software

Ai-Evolution

Effortlessly plan and execute flawless events.

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4.4

(17)

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Product Description

Ai-Evolution is an event planning software solution developed to provide solutions for event management, planning and execution. The system is comprised of tools that integrate contacts information, event program and documentation with reporting services for real-time tracking of revenue and ...

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Pricing

Ai-Evolution offers custom pricing plan

AllSeated - Event Planning Software

AllSeated

Plan, sell, and track events effortlessly.

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4.5

(14)

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Product Description

AllSeated is the easy, affordable way to plan, sell, and track tickets for concerts, lectures, and tradeshows. With a myriad of online applications available to suit everyones' needs, AllSeated is one-stop shop for event planning. From on-site ticket sales at Expo West to online registration ...

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Pricing

AllSeated offers custom pricing plan

Aisle Planner - Event Planning Software

Aisle Planner

Streamline your event planning with ease.

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4.3

(30)

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Product Description

Aisle Planner is event planning software designed for meeting and convention planners, venue managers, and event coordinators. Aisle Planner has more than 85 features to help user manage and streamline event management tasks. Easily create a floor plan, track registrations, get accurate seating ...

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Pricing

Free Trial available, Try Now

Starts from $39.99/Month

Joi - Event Planning Software

Joi

Streamline your events with ease.

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Product Description

Joi is the online software that allows to create and manage events, appointments and meetings with online calendar. It is a full-featured yet simple to use, fully mobile solution for small event organizers and small businesses. Joi also takes event management to an entirely new level by ...

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Pricing

Free Trial available, Try Now

Starts from $40/Month

Social Tables - Event Planning Software

Social Tables

Streamline Your Event Planning with Social Tables.

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Product Description

Social Tables Event Management Software is a complete software package for managing, collaborating and improving the way events are executed. Social Tables was created with the professional event planner in mind, but still offers all of the features necessary for the everyday user. Whether ...

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Pricing

Starts from $199/Month

Event Planning Software Buyer's Guide

How To Choose The Best Event Planning Software

Stuck with a plethora of options in event planning software? With technology advancing at an exponential rate, choosing the right tool for your needs can be daunting. This blog aims to break down all the noise and guide you through selecting the best event planning software for your events.

Let’s dive into it!

Understanding Event Planning Software

Event planning software refers to a set of digital tools and platforms designed to assist event organizers in the planning, organization, and execution of various types of events. It helps streamline processes and tasks such as event registration, ticketing, scheduling, marketing, logistics management, and more.

Event planning software plays a crucial role in simplifying the complex nature of event management while ensuring efficiency and effectiveness for organizers.

Why is it important for event organizers?

Event planning software is a must-have tool. It helps event organizers to work well. They can manage many details with it like attendees, venues, and time slots. This software gives them clear data to make smart choices.

It makes check-in smooth and fast for guests too. So, events run better and problems are few. Also, this tool provides key facts that help improve future events. That’s why it’s so vital for those who plan events big or small.

Key Considerations When Choosing Event Planning Software

When choosing event planning software, it is important to consider several key factors. Firstly, make sure the software meets your specific needs and requirements for organizing events.

Secondly, take into account user reviews and testimonials to gauge the satisfaction level of other event organizers. Lastly, consider the ease of use of the software as this will greatly impact your efficiency in managing events.

Meeting specific needs

Event planning software should help you meet your needs. If you plan big events, get a tool that can handle lots of details. For small events, a simple tool will do. Think about what jobs you need the software to do.

Then pick a tool that does those jobs well. Let’s say ClickUp is good at helping you run large and small events alike. Use it to keep all event details in one place for easy access and management.

User reviews

User reviews are an important factor to consider when choosing event planning software. By reading reviews from other users, you can get insights into the pros and cons of different software options.

This helps you understand if the software meets your specific needs and if it is easy to use. User reviews provide real-life feedback on the performance, features, and customer support of a particular event planning software.

They can help you make an informed decision and find the best software that aligns with your goals and budget.

Ease of use

When selecting event planning software, ease of use is a crucial consideration. You want a platform that is user-friendly and intuitive so that you can navigate it easily without any technical difficulties.

This ensures that you can efficiently plan and manage your events without wasting time on complicated processes. Additionally, an easy-to-use event planning software reduces the learning curve for your team members, enabling them to quickly adapt and start using the tool effectively.

A user-friendly interface and clear instructions make it easier for everyone involved in the event planning process to collaborate seamlessly. By choosing an event planning software with ease of use as a priority, you can save time, reduce frustration, and enhance productivity throughout your event management journey.

Different Types of Event Planning Software

There are various types of event planning software available in the market to meet different needs and requirements. Some of these include all-in-one platforms, scheduling and organization tools, event registration software, and ticketing software.

Each type offers unique features and functionality to assist event organizers in managing their events effectively.

All-in-One platforms

All-in-One platforms are a type of event planning software that offer a comprehensive solution for organizing and managing events. These platforms combine multiple features into one system, making it easier for event organizers to handle different tasks in one place.

With an all-in-one platform, you can streamline your event planning process by accessing tools such as registration management, attendee tracking, schedule creation, budget management, and communication tools all within the same software.

This eliminates the need to juggle multiple applications or systems and allows for better collaboration among team members. Some popular all-in-one platforms include ClickUp and Planning Pod which offer a range of features designed to simplify the event planning workflow.

Scheduling and organization tools

Scheduling and organization tools are an essential component of event planning software. These tools help event organizers stay on top of their tasks and ensure that everything runs smoothly.

With these tools, you can easily create schedules, assign tasks to team members, and track progress in real-time. They also allow you to manage resources effectively by allocating venues, equipment, and staff based on availability.

With features like calendars, task lists, and reminders, scheduling and organization tools make it easy for event planners to stay organized and keep everyone on the same page throughout the planning process.

Event registration software

Event registration software is a crucial tool for event organizers. It helps streamline the registration process by allowing attendees to easily sign up and provide all necessary information.

This software eliminates the need for manual data entry, saving time and reducing errors. With event registration software, organizers can track the number of registrations, generate attendee lists, and send out confirmation emails or tickets automatically.

Additionally, some event registration software also offers features like online payment processing and integrations with other event management tools. Overall, event registration software simplifies the entire registration process and ensures a smooth experience for both organizers and attendees.

Ticketing software

Ticketing software is an important tool for event organizers. It helps streamline the ticketing process, making it easier for attendees to purchase tickets and for organizers to track sales.

With ticketing software, you can easily set up online ticket sales, create different ticket types and pricing options, and generate reports on ticket sales and attendance. This software also allows you to customize tickets with branding and logos, as well as integrate with other event planning tools.

By using ticketing software, you can ensure a smooth and efficient ticketing experience for both your team and your attendees.

How to Choose the Right Event Planning Software

To choose the right event planning software, start by defining your event goals and needs. Research and compare different options, considering factors such as meeting specific requirements, user reviews, and ease of use.

Also, consider your budget and request a live demo or free trial to test the software before committing. Don’t forget to read customer reviews and ask for recommendations from other event organizers in order to make an informed decision.

Define your event goals and needs

To choose the best event planning software, start by defining your event goals and needs. Here are some important considerations:

  • Identify the specific tasks you need the software to help you with, such as attendee management, venue booking, or event scheduling.
  • Determine the size and complexity of your events. Some software may be better suited for small-scale events, while others are designed for larger conferences or trade shows.
  • Consider if you require features like ticketing, registration, or marketing tools. Different software options offer varying capabilities in these areas.
  • Think about the level of customization you need. Some software allows for extensive customization to match your branding and event requirements.
  • Evaluate if integration with other systems is necessary. If you already use certain tools or platforms for email marketing or CRM, compatibility with them might be essential.

Research and compare different options

To choose the best event planning software, it is important to research and compare different options. Here are some key factors to consider:

Key FactorDescription
FeaturesLook for software with the necessary features like attendee management, budget tracking, and scheduling tools.
CustomizationDetermine if the software can be customized to meet your specific event requirements.
User InterfaceAssess the software’s user interface for ease of navigation and user-friendliness.
IntegrationCheck if the software integrates with your existing tools and platforms, such as email marketing and ticketing systems.
Support and TrainingLook for providers that offer good customer support and training resources to maximize software utilization.
PricingCompare pricing plans to find one that fits your budget, considering any additional fees or charges.

Consider your budget

Before choosing event planning software, it’s important to consider your budget. Different software options come at different price points, so you’ll need to determine how much you’re willing to invest in the tool.

Keep in mind that more expensive doesn’t necessarily mean better – it’s all about finding the right balance between cost and features. Look for software that offers a good value for money and aligns with your specific needs.

By considering your budget upfront, you can narrow down your options and find the best event planning software within your financial means.

Request a live demo or free trial

To make sure you choose the best event planning software, it’s a good idea to request a live demo or free trial. This will allow you to see how the software works and test its features before committing to a purchase. Here are some reasons why this step is important:

  • Get hands-on experience: By requesting a live demo or free trial, you can actually use the software and see if it meets your needs. This will give you a better understanding of its capabilities and how user-friendly it is.
  • Test specific features: During the demo or trial period, you can explore different features of the software that are important to your event planning process. This will help you determine if it has all the tools and functionalities you require.
  • Evaluate ease of use: Trying out the software firsthand allows you to assess its ease of use. You can see if the interface is intuitive, if navigating through menus is straightforward, and if performing tasks feels smooth.
  • Assess scalability: If you have plans for future growth, testing the scalability of the software is crucial. A live demo or free trial gives you an opportunity to gauge how well the software can handle larger events or increased attendee numbers.
  • Determine customer support quality: During the trial period, take note of how responsive and helpful their customer support team is. Prompt assistance and clear communication are essential if any issues arise during your event planning.

Read customer reviews and ask for recommendations

To make sure you choose the best event planning software, it’s important to hear from other customers and get their recommendations. Here are some steps you can take:

StepDescription
Check Customer ReviewsRead reviews from event organizers to evaluate software effectiveness, user-friendliness, and customer support.
Look for TestimonialsSearch for provider-provided testimonials to gauge software performance based on satisfied customers’ experiences.
Consider Word-of-Mouth RecommendationsSeek advice from industry peers, colleagues, and professionals experienced in event planning software for their recommendations.
Join Online Communities or ForumsEngage in online communities and forums dedicated to event planning to ask for advice and recommendations from experienced professionals.
Attend Industry Events or ConferencesUtilize networking opportunities at industry events and conferences to gather insights from fellow attendees on event planning software.
Consult with Trusted AdvisorsSeek opinions and recommendations from trusted mentors or advisors in your field regarding event planning software options.

Conclusion

Choosing the best event planning software is crucial for successful event organization. By considering your specific needs, reading user reviews, and evaluating ease of use, you can make an informed decision.

Different types of software like all-in-one platforms, scheduling tools, and ticketing software offer various features to meet your requirements. Remember to define your goals, research different options within your budget, request demos or trials, and read customer reviews before making a final choice.

With the right event planning software by your side, you can streamline processes and ensure a seamless experience for both organizers and attendees.

Frequently Asked Questions (FAQs)

Stuck on something? We're here to help with all the questions and answers in one place.

These Are the key features of Event Planning Software

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Yes. Here are some Event Planning Software available with the mobile app