HR management in healthcare comes with unique challenges, from compliance with industry regulations to handling shift scheduling and credential tracking. Ensuring staff availability while meeting legal requirements adds complexity that general HR solutions may not address effectively.
Specialized HR software for healthcare streamlines these processes by automating compliance tracking, workforce scheduling, and payroll integration. Key features to consider include compliance management, time tracking, credential verification, and seamless system integrations.
The right HR solution helps healthcare organizations maintain efficiency, reduce administrative burden, and improve employee experience. This guide covers five top HR software for healthcare companies in 2025, detailing their features, benefits, and pricing to help businesses choose the best fit for their workforce needs.
Key Features to Look for in HR Software for Healthcare
Choosing a HR software for healthcare organization involves more than just managing employee records. The complexities of compliance, scheduling, credential tracking, and payroll administration require a solution tailored to the industry’s needs.
Below are five essential features to look for when selecting the best HR software for healthcare businesses.
| Feature | Description |
|---|---|
| Compliance Management | Ensures HIPAA, OSHA, and labor law compliance. |
| Staff Scheduling & Time Tracking | Automates shifts, tracks hours, prevents overtime issues. |
| Credential & License Tracking | Monitors certifications, renewals, and regulatory training. |
| Payroll & Benefits Administration | Handles salaries, tax compliance, and employee benefits. |
| Integration with Other Systems | Syncs with payroll, EHR, and workforce management tools. |
Compliance Management
Healthcare organizations operate under strict regulations such as HIPAA (Health Insurance Portability and Accountability Act), OSHA (Occupational Safety and Health Administration), and state-specific labor laws. Failing to comply with these regulations can lead to penalties, legal challenges, and reputational damage.
HR software for healthcare should offer automated compliance tracking, real-time reporting, and audit-ready documentation to ensure organizations remain compliant. The system should also include tools for monitoring background checks, training completion, and mandatory certifications, helping HR teams stay ahead of regulatory requirements.
Staff Scheduling & Time Tracking
Managing workforce schedules in healthcare is complex, with rotating shifts, overtime calculations, and last-minute changes.
An effective HR system should:
- Automate shift scheduling based on employee availability and department needs
- Track working hours and overtime to ensure labor law compliance
- Send alerts when an employee is nearing overtime limits
- Enable real-time adjustments for last-minute shift swaps or emergency coverage
By integrating smart scheduling with real-time time tracking, HR teams can reduce administrative work while improving staff efficiency and reducing labor costs.
Credential & License Tracking
Healthcare professionals require valid licenses, certifications, and ongoing training to remain compliant with industry regulations. Tracking these manually is time-consuming and increases the risk of missed renewals, which can lead to staff being unable to work or legal complications.
HR software for healthcare should include the following:
- Automated renewal reminders to notify HR teams and employees before credentials expire
- Centralized storage for all licenses, certifications, and training records
- Integration with state and national licensing boards for real-time verification
This feature ensures healthcare organizations always have properly certified professionals on staff, avoiding disruptions and ensuring continuous patient care.
Payroll & Benefits Administration
Healthcare payroll is more complex than traditional industries due to overtime, shift differentials, contract workers, and multiple pay rates. Manually handling these variables can lead to errors, payment delays, and compliance issues.
A good HR solution should:
- Automate payroll calculations to ensure accurate compensation for all employees
- Integrate with time-tracking tools to calculate wages based on actual hours worked
- Streamline tax compliance by automatically updating payroll deductions and regulations
- Manage employee benefits, including health insurance, retirement plans, and paid leave
By automating payroll and benefits, healthcare organizations can reduce administrative workload, prevent payroll disputes, and enhance employee satisfaction.
Integration with Other Systems
To streamline HR processes, organizations need HR software for healthcare that connects seamlessly with other critical systems, including:
- Payroll Software – Ensuring smooth salary processing and tax calculations
- Electronic Health Records (EHR) – Syncing employee data for better workforce planning
- Workforce Management Platforms – Improving efficiency by linking HR functions with operational needs
Integration capabilities eliminate the need for manual data entry, reduce errors, and ensure that all systems work together for better decision-making and efficiency.
Next, let’s explore the top five HR software solutions that meet these needs.
Best HR Software for Healthcare Companies
Here are the 5 Best HR Software for Healthcare Companies in 2025, selected based on compliance management, scheduling, credential tracking, payroll, and integration capabilities:
| HR Software | Key Features | Best For |
|---|---|---|
| UKG Pro (Ultimate Kronos Group) | Advanced compliance tracking, automated scheduling, payroll integration. | Large healthcare organizations & hospitals. |
| Workday HCM | AI-driven analytics, workforce planning, credential tracking. | Enterprise-level healthcare providers. |
| BambooHR | User-friendly, employee self-service, automated workflows. | Small to mid-sized healthcare businesses. |
| Paycor | Time tracking, shift scheduling, credential management. | Mid-sized healthcare providers & clinics. |
| ADP Workforce Now | Payroll, benefits, compliance, seamless integrations. | Healthcare businesses of all sizes. |
UKG Pro
UKG Pro
- Spot Score: 8.5
- Best For: Large healthcare organizations
- Platforms: Cloud, Web, Android, iOS
Overview of UKG Pro
UKG Pro is a comprehensive human capital management (HCM) solution designed for healthcare organizations seeking to streamline HR operations, payroll, workforce management, and compliance. Known for its advanced automation and analytics, UKG Pro helps hospitals, clinics, and long-term care facilities optimize workforce scheduling, manage credentials, and ensure regulatory compliance.
The platform is particularly beneficial for healthcare HR teams dealing with complex shift scheduling, union labor laws, and credential tracking, enabling them to manage a large workforce with accuracy and efficiency.
Key Features
| Feature | Description |
|---|---|
| Healthcare Workforce Management | Optimizes shift scheduling, tracks employee time, and reduces overtime costs. |
| Compliance & Credential Tracking | Automates credential verification and ensures compliance with labor laws. |
| Payroll & Benefits Administration | Manages payroll, benefits, and tax compliance with automation. |
| Employee Engagement & Self-Service | Provides employees access to schedules, pay slips, and HR documents. |
| Advanced People Analytics | Uses AI-driven insights for workforce planning and efficiency. |
Pricing
UKG Pro offers custom pricing based on organization size and required features. However, pricing typically includes:
- Core HR & Payroll – Includes workforce management, payroll processing, and compliance tools.
- Workforce Management Suite – Offers shift scheduling, time tracking, and labor analytics.
- AI-Powered Analytics Add-ons – Provides predictive insights for employee engagement and productivity.
Organizations interested in UKG Pro should request a personalized quote to get pricing tailored to their healthcare workforce needs.
Why Choose UKG Pro for Healthcare?
UKG Pro is designed for healthcare organizations that are managing a large, complex workforce with strict compliance requirements. The platform automates credential tracking, streamlines payroll, and ensures labor law compliance, making it an ideal solution for hospitals, clinics, and long-term care facilities.
With AI-driven workforce analytics and automation, HR teams can reduce administrative burdens, enhance employee satisfaction, and maintain staffing efficiency, ensuring better patient care and operational success.
Workday HCM
Workday
- Spot Score: 8.4
- Best For: Enterprise-level healthcare providers
- Platforms: Cloud, Web, Android, iOS
Overview of Workday HCM
Workday HCM is a cloud-based human capital management (HCM) platform designed for large and enterprise-level healthcare organizations. The platform combines HR, payroll, workforce planning, and analytics to help hospitals and healthcare providers manage complex workforce structures, compliance requirements, and employee engagement.
With built-in AI-driven insights and automation, Workday HCM enables healthcare HR teams to make data-driven staffing decisions, streamline credential management, and optimize shift scheduling while ensuring regulatory compliance across multiple locations.
Key Features
| Feature | Description |
|---|---|
| Workforce Planning & Analytics | Uses AI to forecast staffing needs and optimize workforce planning. |
| Automated Compliance Management | Ensures HIPAA and labor law compliance with real-time updates. |
| Shift Scheduling & Time Tracking | Automates staff scheduling and monitors work hours efficiently. |
| Payroll & Benefits Administration | Integrates payroll, tax processing, and benefits management. |
| Employee Self-Service Portal | Allows healthcare staff to manage schedules, benefits, and pay. |
Pricing
Workday HCM follows a custom pricing model tailored to the size and specific needs of healthcare organizations. Pricing typically includes:
- Core HR & Workforce Planning – Covers talent acquisition, onboarding, and workforce analytics.
- Payroll & Benefits Suite – Automates salary processing, tax compliance, and benefits tracking.
- Advanced AI Analytics – Provides real-time workforce insights and predictive analytics.
Organizations must request a quote from Workday to receive custom pricing based on their workforce requirements.
Why Choose Workday HCM for Healthcare?
Workday HCM is ideal for large healthcare organizations managing multiple locations, large workforces, and complex compliance requirements. The platform’s AI-driven workforce planning, real-time compliance monitoring, and automated scheduling help healthcare providers reduce administrative workload and improve workforce efficiency.
With its integrated payroll, benefits, and employee self-service tools, Workday HCM allows HR teams to focus on strategic workforce management, ensuring better staff engagement and patient care.
BambooHR
BambooHR
- Spot Score: 9.8
- Pricing: Custom pricing
- Best For: Small to mid-sized healthcare businesses
Overview of BambooHR
BambooHR is a user-friendly HR software for healthcare designed for small to mid-sized organizations looking to streamline hiring, payroll, and employee management. The platform offers an intuitive interface, making it easy for HR teams to handle employee records, time tracking, and benefits administration without complex configurations.
With automated workflows and built-in compliance features, BambooHR helps healthcare providers simplify HR tasks, ensuring smooth workforce management while maintaining regulatory compliance.
Key Features
| Feature | Description |
|---|---|
| Automated Onboarding & Employee Records | Simplifies hiring and stores healthcare employee records securely. |
| Time Tracking & Shift Management | Tracks employee hours and automates scheduling for healthcare shifts. |
| Payroll & Benefits Administration | Manages payroll, benefits, and tax compliance effortlessly. |
| Performance Management | Allows HR teams to track employee progress and conduct reviews. |
| Employee Self-Service Portal | Enables staff to manage schedules, pay, and HR documents. |
Pricing
BambooHR offers custom pricing based on organization size and features required. The pricing typically includes:
- Essentials Plan – Covers basic HR features such as employee records, time tracking, and reporting.
- Advantage Plan – Includes performance management, advanced analytics, and onboarding automation.
Organizations can request a quote to receive customized pricing based on their healthcare workforce needs.
Why Choose BambooHR for Healthcare?
BambooHR is ideal for small to mid-sized healthcare organizations that need an easy-to-use HR solution. With automated onboarding, payroll integration, and compliance tracking, HR teams can focus on workforce management while ensuring operational efficiency.
The platform’s self-service portal and performance tracking help healthcare employees stay engaged, making it easier to manage scheduling, pay, and benefits.
Paycor
Paycor
- Spot Score: 9.6
- Pricing: Custom pricing
- Best For: Mid-sized healthcare providers & clinics
Overview of Paycor
Paycor is an all-in-one HR and payroll solution designed for mid-sized healthcare organizations and clinics. The platform helps HR teams manage shift scheduling, payroll, benefits, and compliance tracking with ease.
Built for healthcare workforce management, Paycor offers automated time tracking, credential monitoring, and AI-driven analytics to optimize staffing decisions. The platform ensures compliance with healthcare labor laws while improving overall HR efficiency and payroll accuracy.
Key Features
| Feature | Description |
|---|---|
| Healthcare Payroll & Tax Compliance | Automates payroll processing while ensuring tax and labor law compliance. |
| Shift Scheduling & Time Tracking | Manages healthcare workforce shifts, overtime, and attendance tracking. |
| Credential & Certification Tracking | Monitors healthcare staff licenses, renewals, and regulatory compliance. |
| AI-Powered Workforce Analytics | Provides insights on labor costs, workforce trends, and staffing needs. |
| Employee Self-Service Portal | Gives healthcare employees access to payroll, benefits, and scheduling. |
Pricing
Paycor follows a custom pricing model, with different plans based on business size and features required.
- Basic HR & Payroll – Includes payroll automation, tax compliance, and time tracking.
- Workforce Management Suite – Covers shift scheduling, credential tracking, and advanced reporting.
- AI-Powered Analytics Add-on – Provides predictive workforce insights and labor cost optimization.
Organizations need to request a quote to receive custom pricing tailored to their healthcare workforce needs.
Why Choose Paycor for Healthcare?
Paycor is ideal for mid-sized healthcare organizations looking for an integrated HR and payroll system. Its compliance-focused payroll automation, workforce analytics, and credential tracking help HR teams reduce administrative work and improve staffing efficiency.
With self-service tools and AI-powered scheduling, Paycor enhances workforce management, ensuring better employee engagement and operational success.
ADP Workforce Now
ADP Workforce Now
- Spot Score: 8.9
- Best for: Healthcare businesses of all sizes
- Platforms: Cloud, Web, Android, iOS
Overview of ADP Workforce Now
ADP Workforce Now is a comprehensive HR and payroll solution designed to streamline workforce management for healthcare organizations. With robust payroll automation, compliance tracking, benefits administration, and workforce scheduling, it enables hospitals, clinics, and healthcare providers to manage large, complex workforces efficiently.
The platform is particularly useful for handling multi-location staffing, credential verification, and tax compliance, ensuring seamless HR operations in fast-paced healthcare environments.
Key Features
| Feature | Description |
|---|---|
| Healthcare Payroll & Tax Compliance | Automates payroll, tax filing, and ensures labor law compliance. |
| Workforce Scheduling & Time Tracking | Manages shift scheduling, tracks employee hours, and prevents overtime issues. |
| Credential & License Management | Tracks employee certifications, renewals, and regulatory compliance. |
| HR & Benefits Administration | Automates benefits enrollment, healthcare plans, and employee deductions. |
| Integration with Healthcare Systems | Connects with EHRs, payroll, and workforce management platforms. |
Pricing
ADP Workforce Now follows a custom pricing model based on the number of employees and required features. Pricing plans generally include:
- Essential Plan – Covers core payroll, tax compliance, and reporting.
- Enhanced Plan – Includes time tracking, benefits administration, and compliance tools.
- Premium Plan – Provides advanced analytics, workforce management, and custom integrations.
Organizations can request a quote for tailored pricing based on their healthcare workforce needs.
Why Choose ADP Workforce Now for Healthcare?
ADP Workforce Now is ideal for healthcare providers of all sizes seeking a powerful and scalable HR solution. Its compliance-driven payroll system, credential tracking, and workforce scheduling tools help HR teams reduce administrative burdens and improve staff management.
With seamless integration capabilities, automation, and self-service tools, ADP Workforce Now optimizes workforce efficiency, ensuring better employee engagement and regulatory compliance in healthcare environments.
How to Choose the Right HR Software for Healthcare Business
Selecting the right HR software for healthcare organization requires careful evaluation to ensure it meets operational demands, regulatory requirements, and workforce management needs.
Define Your Business Size and Needs
The first consideration is the size and nature of the organization. Large hospitals and multi-location healthcare providers require a comprehensive solution that automates workforce scheduling, payroll, and compliance tracking.
Smaller clinics and healthcare startups may prioritize ease of use, focusing on essential HR functions such as shift scheduling, employee self-service, and benefits management.
Compliance Needs
Compliance management is a critical factor in healthcare HR software choices. Regulations such as HIPAA for patient data protection, OSHA for workplace safety, and labor laws governing overtime and credential tracking must be met to avoid legal risks.
A strong HR system should include automated compliance tools, generate audit-ready reports, and stay updated with changing laws to help healthcare organizations avoid penalties and workforce disruptions.
Assess Integration Requirements
Seamless integration with existing systems is another key requirement. An ideal HR platform should work effortlessly with payroll software to ensure accurate salary processing and tax compliance.
Integration with electronic health record (EHR) systems helps sync employee credentials with medical practice management tools, reducing administrative work. Workforce management platforms should also be interconnected with HR software for healthcare to streamline employee scheduling, attendance tracking, and productivity monitoring.
Look for Scalability
Scalability is crucial for growing healthcare organizations. As patient demands increase and staffing needs evolve, HR software for healthcare should accommodate business expansion without requiring frequent system changes.
AI-powered workforce analytics for strategic planning, and flexible pricing models that adapt to growing staff numbers without significantly increasing costs. Investing in a system that scales ensures long-term efficiency and prevents disruptions as the organization expands.
Customer Support and Training Options
Organizations also need to assess customer support and training availability when selecting HR software for healthcare. With a workforce that operates around the clock, reliable 24/7 customer support is essential for resolving issues quickly.
Training resources, such as webinars and self-paced guides, can ease the onboarding process for HR teams and employees. Large healthcare organizations benefit from dedicated account managers who provide personalized assistance, ensuring smooth adoption of the software and minimal downtime.
Conclusion
HR software for healthcare plays a crucial role in streamlining workforce management, ensuring compliance, and optimizing payroll and scheduling for healthcare organizations. With strict regulations and complex staffing needs, the right HR platform can reduce administrative burden, enhance efficiency, and improve employee satisfaction.
Choosing a solution that aligns with business size, compliance requirements, and integration needs ensures long-term success. Whether managing a hospital, clinic, or home healthcare agency, investing in the right software simplifies operations. Explore the top HR tools to enhance workforce management in 2025 and create a more efficient, compliant, and well-organized healthcare environment.
Frequently Asked Questions
What is the best HR software for healthcare organizations?
It depends on the organization’s size—UKG Pro and Workday HCM suit large providers, while BambooHR, Paycor, and ADP Workforce Now work for mid-sized and small businesses.
How does HR software help with healthcare compliance?
It automates license tracking, certification renewals, and labor law compliance to prevent penalties.
Can HR software integrate with payroll and EHR systems?
Yes, most solutions seamlessly connect with payroll, EHR, and workforce management tools.
What features should healthcare businesses look for in HR software?
Essential features include automated scheduling, credential tracking, compliance tools, payroll, and self-service portals.
How much does HR software for healthcare cost?
Pricing varies, typically ranging from $19 to $50 per employee per month, with custom plans available.
